In 2024 the Polish economy grew by 3%. One of the biggest success stories in Europe. Companies continue to look at the leading European economy as a place to grow. Whether it’s the talented young workforce or the promise of growth, lots of people want to know how to open an office in Warsaw. And join the ever-growing number of successful businesses already based in Poland.
CBRE, JLL and the other usual suspects create bumper reports about why Poland is an investment destination. Many of these reports are targeted at large companies. It can be harder to find the information you need if you are a smaller enterprise. To alleviate this there is the Polish Investment and Trade Agency (PAIH) which can support companies looking to establish a presence in Poland.
How to Simplify Starting a Business in Warsaw
A very useful resource for companies looking to invest in Poland can be found at biznes.gov.pl. The site offers step by step instructions for companies. Especially if you want to know how to open an office in Warsaw. The site offers useful explanations about:
What you need to know before registering a business in Poland. This section includes information about a ‘one stop shop’ procedure that companies can use. This procedure means you can complete all formal procedures on one website and the Social Insurance Institution (ZUS) and the tax office will automatically informed that you are starting a business.
What business activity can a foreigner conduct in Poland. This section explains how you don’t have to be a Polish citizen to run a business in Poland. It explains the different legal forms you can choose for your business activity and what you will need to register your company.
What are the different legal forms of running a business in Poland? One-person business activity and companies. The section focuses on differences between companies that need representation and financial requirements, this is a “spolka z ograniczona odpowiedzialnoscia” in most cases. This type of entity would be the equivalent to a Limited Company in the United Kingdom for instance. It explains what a sole trader business is too, or a “jednoosobowa dzialalnosc gospodarcza”.
Other Considerations When Opening an Office in Warsaw
Opening a new office or company in Poland is a little more complicated than just choosing the type of company structure to use. Poland also has many unique nuances that businesses need to be aware of. The biznes.gov.pl website offers further information about this.
Expenses relating to business travel by entrepreneurs and employees. In Poland travel expenses are set by region or by country. This forms part of a subsistence allowance that is payable to employees when they travel outside of the town where they perform their work. This section explains how to settle the costs of business travel – by you or by your employees.
How to select and change PKD codes for your business. This section gives companies insights into Polish Classification of Activities or PKD. This consists of a structured list of business activities, industries and sectors. In this list every entrepreneur can find a code that best corresponds to their business activity.
What social insurance contributions have to be paid by a foreigner running a business in Poland. If you are a foreigner from an EU country, from the European Economic Area or from Switzerland, you are subject to compulsory insurance in Poland. This applies if you exclusively run a business in Poland.
If you are a citizen of a country outside the EU, the European Economic Area or Switzerland you must have a residence title that entitles you to undertake professional activities. You may have to check whether Poland has signed an agreement with your country and whether your business has to pay social insurance contributions in Poland.
When it is legal for a foreign national to work in Poland. This section can help you if you want to engage someone who is a citizen from a country outside the EU, the European Economic Area or Switzerland.
Where Else to Look for Support When Opening an Office in Warsaw
In August 2024 the multinational professional services firm, KPMG, issued a report titled “Investment in Poland | 2024 Edition.” In the report the authors highlighted many important statistics that can affect businesses.
#Poland has emerged as a dynamic and attractive destination for #investment, offering a blend of economic stability, strategic location, and a skilled workforce
Poland provides numerous opportunities across various sectorshttps://t.co/0aV8XzGmcC. pic.twitter.com/7ZkEDRqnGY
The report highlights how the European Bank for Reconstruction and Development (EBRD) allocated €1.3 billion to Poland in 2023. In 2023 only Ukraine (over €2 billion) and Turkey (nearly €2.5 billion) received more. It also highlights how unemployment continues to drop in Poland which is trend that has continued a downward trend each year since 2013.
Opening an office in any city can be complicated. Warsaw and other Polish cities are dynamic places to do business. If you are ready to take the step and open your first company in Poland, then you can talk to the specialists at Verita HR who can help you hire your first employee. You can even discuss outsourcing part of your HR and business function. And they would love to discuss it with you.
The team at Verita HR have supported multiple companies looking to open a presence in Warsaw or Krakow. The first company to approach the leading recruitment company was back in 2012. Some of these companies’ hail from the U.S., others from closer to home like Hungary.
If you’re ready to start your business journey in Poland, Verita HR is here to simplify the process. From recruitment to outsourcing, we offer tailored solutions to help you hit the ground running. Contact us today!
Verita HR offers services including RPO | Permanent Recruitment | Outsourcing | Media Services
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